Recognition Procedures For Study Abroad

Outgoing Students

Full academic recognition is the basic condition for the student mobility in the framework of the Erasmus Program. Full academic recognition means that the study period abroad (including examinations or other forms of assessment) replaces a comparable period of study at the home institution (including examinations or other forms of assessment), though the content of the agreed study program may differ. To enable full recognition of completed studies, a trilateral learning agreement among the student, home institution and the host institution will be made. Student has to follow this agreement during the whole exchange period. Recognition can only be denied if the student does not achieve the level required or fulfill the preconditions.

The Learning Agreement (LA) covers the study program to be taken and the ECTS credits to be awarded for their satisfactory completion, committing home and host institution, as well as the student. The Transcript of Records (ToR) shows students' learning achievements in a way which is comprehensive, commonly understood and easily transferable from one institution to another. The Proof of Recognition shows students that the study abroad period has been recognized in the home institution. Courses shown on the ToR should not be different from the courses previously confirmed with the LA form (unless the LA form had been revised by following the relevant regulations accurately). ECTS grades and credits are converted to local credits by following certain steps.

The table below will be used to convert GTU grades to ECTS grades:

A AA 4,00
B BA 3,50
C BB 3,00
D CB  2,50
E CC 2,00
FX DC 1,50
DD 1,00
F FD 0,50
FF 0,00
NA (Post- Graduate) / VF (Undergraduate) = NA (Not Attendance)

ECTS credits are converted to local credits by the Department Coordinator and Faculty Executive Committee by assessing the contents, learning outcomes and assignments of each course taken from the host university. After the conversion process, courses taken from the host university are shown on the Transcript of Records with their original codes and names. The studies carried out by students during the mobility period are also clearly mentioned in the Diploma Supplement issued by GTU.

Incoming Students

The home institution of the incoming student sends his/her Student Application Form, Learning Agreement and Transcript of Records to GTU. In coordination with the International Relations Office, the departmental ECTS coordinator accepts the application after consulting with the Department. The International Relations Office confirms the decision to the sending institution and issues a “Letter of Acceptance” for the exchange student.

When the exchange student arrives at GTU he/she checks his/her learning agreement with the departmental coordinator and makes the changes if necessary. If there are any changes, a modified learning agreement is sent to the student’s home institution for approval.

When the exchange period ends, the student is given the Transcript of Records which implements the studies completed at GTU. The Transcript of Records lists the course units taken, the credits gained, the local grades awarded and the corresponding ECTS grades. The “Confirmation of Attendance” is also sent to the student and sending institution within one month after the end of exchange period. Student’s home institution uses the ToR for academic recognition as well.